Proximity Announces Strategic Partnership with Rubix
Rubix partners with Proximity to Deliver Integrated Technology Solutions for Hospitality-Driven Commercial Real Estate
Leading PropTech platform joins forces with hospitality-focused CRE consulting firm to transform how buildings operate and serve tenants
Montrose, CO— Proximity, the integrated hardware-software platform for commercial real estate operations, today announced a strategic partnership with Rubix, the hospitality-driven consulting firm helping landlords operate world-class amenities and Coworking spaces directly.
Under this partnership, Proximity will serve as the preferred technology platform for Rubix clients seeking a fully integrated, street-to-suite operating solution
A Shared Vision for Modern Building Operations
"Rubix understands something that too many in our industry have overlooked," said Proximity CEO. "Technology alone doesn't transform buildings—but the right technology, fully integrated and purpose-built for hospitality-driven operations, is essential. Rubix brings the strategic vision and operational expertise. We bring the platform that actually delivers on the promises others have failed to keep."
Rubix has built its reputation on a consulting-first philosophy that keeps landlords in direct relationship with their tenants while providing expert guidance on amenity strategy, operations, and hospitality training. Their technology-agnostic approach means they work with clients wherever they are—optimizing existing infrastructure, integrating with proprietary platforms, or navigating legacy systems.
For clients ready to move beyond fragmented vendor ecosystems and explore a more capable infrastructure, Rubix will introduce Proximity as their preferred platform partner.
Why Proximity: A Platform Built Different
The commercial real estate industry has been sold on the promise of integrated tenant experience platforms for nearly a decade. Yet building owners and operators continue to juggle five or more vendors for basic functionality, endure 9-14 month implementations, and navigate finger-pointing when integrations inevitably break.
Proximity was built to solve this—not with another software layer, but with a fundamentally different approach:
True Hardware + Software Integration Unlike other software-only platforms that rely on third-party hardware and middleware integrations, Proximity controls the entire stack. Proprietary access control readers, visitor kiosks, occupancy sensors, and wayfinding displays—all engineered as an integrated system with purpose-built software. One vendor. One support contract. One seamless experience.
Complete Street-to-Suite Coverage Access control. Visitor management. Resource booking. Tenant communications. AI-powered analytics. All unified in a single platform where data flows freely and every component talks to every other component—because we built them to work together.
First-Party Data Advantage Our sensors. Our access logs. Our networking telemetry. AI models trained on complete, real-time, first-party data will always outperform those relying on delayed, aggregated API calls from disconnected third-party systems.
Superior Economics Vertical integration eliminates margin stacking from multiple vendors. The result: materially better capabilities at significantly lower total cost of ownership.
The Rubix Difference
"What impressed us about Rubix is their clarity of vision," said Josh Freed, Proximity CEO. "They recognize that hospitality-driven buildings require hospitality-grade infrastructure. You can't deliver a five-star tenant experience on a patchwork of disconnected systems. Rubix brings the strategy and operational excellence—we provide the technology backbone that makes it possible."
Rubix's consulting model emphasizes landlord control and direct tenant relationships, offering strategic guidance across amenity planning, food & beverage operations, coworking, event programming, and comprehensive hospitality training. Their flexible engagement model—whether owner-operated, outsourced, or hybrid—adapts to each client's operational preferences.
"This partnership isn't about forcing technology on anyone," Freed continued. "Rubix remains agnostic and meets clients where they are. But for those ready to stop managing vendor chaos and start operating with a truly integrated platform, we're here to show them what's possible."
About Proximity
Proximity is a PropTech company delivering a fully integrated hardware-software platform for commercial real estate operations. Combining proprietary access control, visitor management, resource booking, tenant communications, and AI-powered analytics into a single street-to-suite solution, Proximity eliminates vendor fragmentation and enables building owners to deliver exceptional tenant experiences while reducing operational complexity and cost. Learn more at proximity.space.
PropTech Innovator Strengthens Leadership Team with Strategic Hire to Accelerate Commercial Real Estate Growth
Proximity, a pioneering force in property technology solutions assisting in the managing of millions of square feet of flexible workspace, today announced the appointment of Mike Flanagan as Investor / Chief Revenue Officer. This strategic addition to the leadership team marks a significant milestone in the company's expansion into the broader commercial real estate market, with millions more square feet already committed to its platform for 2025.
With seven years of proven success delivering innovative hardware and software solutions to the flexible workspace sector, Proximity is strategically positioning itself to address the evolving needs of the commercial real estate industry. Mike Flanagan brings extensive executive leadership experience in commercial real estate amenities, including his role as Strategic Advisor for Arch Amenities Group and his previous work as CEO of LifeStart (acquired by AAG in 2020). His proven track record of driving growth and innovation in the CRE amenities sector spans decades of industry leadership.
"The commercial real estate industry is at a pivotal point of digital transformation, and Proximity is uniquely positioned to lead this change," said Flanagan. "I'm excited to join a company with such a strong foundation in both hardware and software solutions, and I look forward to helping expand our impact across the commercial real estate sector."
In his new role, Mike Flanagan will spearhead the company's strategic initiatives and revenue growth, leveraging his deep understanding of CRE and extensive industry relationships. This appointment reflects Proximity's commitment to strengthening its market position and accelerating growth in the commercial real estate sector.
"We are thrilled to welcome Mike Flanagan to our leadership team," said Josh Freed, CEO of Proximity. "His expertise in CRE amenities and proven ability to drive strategic growth aligns perfectly with our vision for the future. This appointment represents a significant investment in our expansion strategy and our commitment to delivering innovative solutions to the commercial real estate market."
About Proximity: Proximity is a leading PropTech company that has been innovating in the real estate industry since 2017. Initially focused on flexible workspace solutions, the company has built a robust portfolio of hardware and software products that enhance property operations and user experience. Today, Proximity manages millions of square feet across its network of over 400 locations, with millions more committed for 2025. The company's proven track record in access control and space management technology positions it as a trusted innovation partner for the broader commercial real estate market.
7 ways to optimize revenue owning a boutique coworking space
Since 2020, the number of coworking spaces worldwide has more than doubled from a little over 19,000 to approximately 42,000 today. It’s easy to assume the pandemic was where this massive growth came from but data shows the biggest inflection has been in the last 18 months.
With this trend, the opportunity to get more from life outside of work has grown significantly regardless of whether you’re fully remote, in a hybrid role, or you work for yourself.
As people prioritize where they want to spend their time outside of work, many small towns and tourist destinations have seen a significant increase in demand for shared offices. A coworking space that fits their needs means someone can extend the length of a vacation right through to allow someone to spend weeks or even months in a location while still getting their work done.
An example of this is Coworking Whistler (BC, Canada), which only has 14 desks and is located in a town of fewer than 14,000 people. Being a tourist town their offering extends to the nearly 3 million people who visit annually. That said, the majority of visitors arrive over a few months of the year.
So, to make a small coworking office space like this more viable, these are seven tactics their owners use to drive their revenue year round.
1: Offer seasonal dynamic pricing
Being in a resort community the majority of their revenue is made between December - April even though rent is the same each month of the year.
To best optimize revenue they implemented variable pricing for peak versus shoulder seasons to effectively capture revenue during peak months while also offering a lower barrier to membership the rest of the year.
2: Engage with traditional media, be active on social media and build relationships with local government
Promotion of the space and their events is regularly shared online through social media groups within the community along with anything notable pitched to local media outlets. General awareness and smart SEO is available by constantly keeping both of these channels informed of the coworking space and what they’re up to.
Beyond media, forming a relationship with the local Chamber of Commerce and Tourism Board created opportunities to gain access to their databases while staying informed of upcoming local events, conferences, or other opportunities where coworking could help add value.
3: Build add-ons and diversify membership types
Their most valuable add ons come in the form of ‘storage’. In the winter it’s skis and snowboards with summer being mountain bikes. There is a massive convenience factor of having expensive gear securely stored a 2 minute walk to the mountain. This is something evaluated as not only an upsell for temporary members but also has become its own membership type in peak season.
They also work with members to offer desk sharing arrangements and ‘off peak’ memberships (i.e. after 5pm weekdays and 9-5 weekends only). Both of these arrangements drive more revenue per desk while raising awareness of the workspace with more members using the space regularly.
Another opportunity for small spaces is looking to offer mail or package delivery services, if relevant.
4: Offer worthwhile discounts for annual memberships
To keep long-term members from looking elsewhere they offer a percentage cash back incentive based on the length of an agreement. Beyond that many of the add ons their visiting members pay for are included free or heavily discounted with a long term membership.
For example, Ski and Snowboard storage is included free in the winter while mountain bike storage is 67% cheaper for permanent members.
5: Host real-world events for the community
Operating a workspace is one thing, but being a recognizable face in the community is more valuable for many locals. In order to better engage with the local community they host a monthly social meetup to help foster better connections around town.
They do this by hosting the event signup using Proximity and on their website. This also helps to get contact details as most people also register as a Community Member of the workspace (which is a $0 membership category).
6: Put your community first with locals-only deals
In shoulder season they offer “locals only” discounts and deals for all types of memberships.
The coupons are shared via their CRM, to Community Members along with posts to various social media accounts and groups.
7: Create an autonomous workspace for all types of remote workers
They created a space that works for everyone from a senior engineer from a FAANG company to someone building their first online e-commerce business. Lightning fast internet, great amenities and a well thought out design to their space means any member makes the most of their time both at the desk they’ve rented and in the rest of their daily life.
Another key thing is autonomy in the space - being able to problem solve an issue if they aren’t in the office by implementing proper desk and door management hardware and software has been essential. To do this they use the best online software platforms and ensured they have the necessary integrations needed to keep admin to a minimum — such as connecting to Quickbooks, Stripe and Zapier.
Lastly, having 24/7 access to the space means guests and members can work when they want. Coworking Whistler often has visitors from the UK and Australia working from the space at the same time but still from their native timezones. These remote workers can get a whole day of skiing either before or after their workday while taking little to no holiday time off to do so.
Understanding how Amenity Space is used in your building
In today’s fast-paced world, the way we utilize amenity spaces in buildings has become increasingly important. Whether it’s a cozy lounge, a vibrant rooftop terrace, or a state-of-the-art gym, these spaces play a crucial role in enhancing the overall experience for residents and employees. In this blog, we will explore the various uses of amenity spaces and how effective amenity management can lead to improved satisfaction in both residential and commercial real estate (CRE).
The Importance of Amenity Spaces in Modern Buildings
Amenity spaces are rapidly becoming central to modern building design and operation. With the rise of remote work and flexible arrangements, ensuring that these amenities are not only appealing but functional is crucial. They provide a sense of community and belonging, especially in large buildings. By prioritizing these spaces, property managers can significantly influence the satisfaction and loyalty of their residents or employees.
Moreover, amenities such as fitness centers or communal lounges can positively impact the mental well-being of users. This is essential in today’s fast-paced lifestyle, where stress is prevalent. By providing spaces designed for relaxation or social interaction, buildings can play a significant role in enhancing the everyday lives of their inhabitants.
As the demand for engaged living and working environments grows, recognizing the importance of these spaces enables building owners to create a competitive edge. By investing in the right amenities, properties can increase their market value, making them more desirable to both current and prospective residents.
Types of Amenity Spaces and Their Uses
Various amenity spaces serve distinct purposes, each catering to different needs and preferences. For instance, rooftops and terraces can transform into vibrant social hubs, offering residents a space to unwind while enjoying city views. These outdoor amenities are particularly valuable in urban areas where green space is limited, allowing individuals to escape from the hustle and bustle of daily life.
On the other hand, fitness and wellness facilities promote a healthy lifestyle among users. In recent years, there’s been a noticeable shift toward health-focused amenities. Gyms, yoga studios, and even meditation rooms are increasingly incorporated into buildings. Such amenities not only cater to the fitness-conscious but also foster community through group classes and workshops.
Additionally, business lounges and co-working spaces have found their place in both residential and commercial buildings. These areas are designed to cater to professionals who may need a quiet place to work or meet clients. By providing high-speed internet, comfortable seating, and essential office equipment, properties can accommodate the growing trend of remote work, thereby enhancing user satisfaction.
Key Factors Influencing Amenity Space Utilization
Several factors influence the utilization rates of amenity spaces in buildings. One significant aspect is accessibility. Spaces that are easy to access and well-maintained are more likely to be used frequently. When residents or employees feel that amenities are within reach, they are more inclined to take advantage of them regularly, be it for leisure, exercise, or work-related activities.
Another crucial factor is the design and layout of these spaces. They must cater to various activities while promoting a sense of comfort and inclusivity. A well-designed amenity area should offer flexibility, allowing users to adapt the space to their needs. This adaptability can include movable furniture, diverse seating options, or even zones designated for specific activities.
Lastly, effective communication about amenity offerings greatly impacts utilization. When users are educated and informed about what’s available, they are more likely to engage. Utilizing newsletters, community boards, and social media can ensure that everyone is aware of the amenities and any scheduled events related to those spaces.
Analyzing Amenity Space Usage with Space Analytics
Space analytics has emerged as a pivotal tool for understanding how amenity spaces are utilized in real-time. By harnessing data, building managers can gauge which amenities are popular and which might need improvements. This creates the opportunity for continuous enhancement of user experiences through data-driven decisions.
For instance, tracking foot traffic in different amenity spaces can reveal peak usage times. Armed with this information, managers can optimize maintenance schedules or schedule events to boost engagement during off-peak hours. Such insights also allow for adjusting resources and staffing needs based on demand.
Furthermore, space analytics can aid in understanding user preferences. Knowing that certain amenities receive more foot traffic or demand can direct future investments or renovations. This assures that the building meets the evolving needs of its occupants while enhancing overall satisfaction and retention.
Best Practices for Effective Amenity Management
To effectively manage amenity spaces, building managers should adopt a proactive approach. This includes regularly collecting feedback from users to understand their needs and expectations. Surveys and feedback forms can be an invaluable resource for gathering insights into what amenities are working and what might require adjustments.
Additionally, integrating technology into amenity management can enhance user experiences. For instance, implementing an app that allows residents to book spaces or check availability could significantly improve engagement. Not only does this streamline the process of utilizing amenities, but it also fosters transparency.
Moreover, ongoing maintenance and cleanliness of amenities are paramount. Spaces that are clean, well-lit, and well-maintained signal to users that their preferences and comfort are prioritized. This meticulous attention to detail contributes significantly to how satisfied users feel about their building’s amenities.
Creating Flexible Spaces for a Dynamic Workforce
In the ever-evolving landscape of work, flexibility is vital. As a result, amenity spaces must evolve to accommodate a dynamic workforce. This includes versatile setups that cater to various working styles, whether it’s collaborative teamwork or focused individual tasks.
By designing spaces that allow easy reconfiguration, managers can encourage creativity and collaboration. For example, movable desks, modular seating, and breakout areas can be adapted as needed to support different functions throughout the day. This adaptability can significantly enhance user satisfaction and productivity.
Furthermore, incorporating technology into these flexible spaces can further enrich the working experience. High-speed internet, power outlets, and audiovisual equipment should be readily available to support all forms of work. By creating an inclusive environment that caters to diverse user needs, properties can ensure a thriving, engaged community that seeks to maximize their amenity spaces.
Embracing Innovative Amenity Space Use
Understanding how amenity spaces are used doesn’t just help building managers enhance the experience for users; it also contributes to better space analytics, and effective workplace management strategies. By focusing on how these spaces serve their intended purpose, we can foster environments that promote well-being, collaboration, and productivity.
Can Automatic Door Access Improve Daily Operations for Flex Spaces?
In the evolving world of flex spaces, the question arises: can automatic door access truly lift productivity and streamline operations? Discover the transformative potential of integrating technology into everyday workflows.
Introduction to Automatic Door Access in Flex Spaces
Flex spaces, characterized by their versatility and adaptability, are becoming increasingly popular. Within this context, automatic door access systems offer a solution that marries security with convenience, allowing for a smoother flow of people.
Understanding the operation and benefits of automatic door access within these innovative environments reveals the potential for not only enhanced security but also a more personalized and user-friendly experience.
How Automatic Door Access Enhances Security
The primary feature of automatic door access systems is their ability to improve security. By employing technologies such as keycards, biometrics, or mobile access, facilities can ensure that only authorized individuals gain entry.
Automatic door access systems can be integrated with wider security operations, offering real-time monitoring and the ability to swiftly lock down areas in case of a security breach, thus significantly mitigating risk.
The customizability of access rights based on time, area, and individual roles further tightens security measures, making it a robust solution for flex spaces.
The Impact of Automatic Door Access on Efficiency and Flexibility
One of the standout benefits of automatic door access is the boost in efficiency it provides. By facilitating quick and controlled entry and exit, it significantly reduces bottlenecks and allows for fluid movement throughout the space.
Integration of Automatic Door Access with Other Technologies
Automatic door access doesn’t operate in isolation. When integrated with other smart technologies, such as environmental controls or lighting systems, it not only enhances security but also energy efficiency and user comfort.
The synergy between door access systems and IoT devices opens up possibilities for expansive data collection. This data can be leveraged to fine-tune operations, tailor services to user preferences, and predict maintenance needs.
Case Studies: Success Stories of Automatic Door Access in Flex Spaces
Several flex spaces have reported significant operational improvements after implementing automatic door access systems. One notable example is a co-working space that saw enhanced security and user satisfaction.
Another case study involves a multi-use facility that integrated automatic door access with environmental controls, resulting in energy savings and a more personalized experience for its users.
Conclusion: Leveraging Automatic Door Access for Better Operations
The integration of automatic door access systems into flex spaces demonstrably enhances security, efficiency, and user satisfaction. It stands as a testament to the importance of adopting smart technologies in modern work environments.
The Future of Flex Spaces: Embracing Automatic Door Access
In the competitive landscape of flex spaces, equipping your facility with automatic door access technology is not just a luxury but a benchmark for efficiency, security, and user satisfaction. Embracing this innovation can be the key differentiator in providing a seamless, safe, and flexible experience for all users.
What Are the Benefits of Implementing Flexible Workspace Design?
In the era of dynamic work environments, flexible workspace design stands as the cornerstone of innovation, driving not only productivity but also employee well-being.
Introduction to Flexible Workspace Design
Flexible workspace design refers to the creation of spaces that can easily adapt to various working styles and needs. This approach contrasts with traditional office layouts that often limit employee potential and creativity. By prioritizing flexibility, companies can create environments that foster collaboration, innovation, and productivity.
Enhanced Productivity and Collaboration
One of the pivotal benefits of flexible workspace design is its ability to enhance productivity and collaboration among employees. By offering a variety of workspaces, such as open areas for teamwork, quiet zones for focus, and meeting rooms for brainstorming, employees can choose environments that best suit their tasks at hand. This versatility not only boosts individual productivity but also facilitates easier and more effective collaboration.
Moreover, the dynamic nature of flexible workspaces encourages employees to move around and interact with different teams, leading to a cross-pollination of ideas and a stronger sense of community within the company.
Attraction and Retention of Top Talent
In today’s highly competitive job market, offering a flexible workspace can be a key differentiator for attracting top talent. The modern workforce values flexibility and autonomy, and a workspace that supports these desires can significantly increase a company’s appeal to prospective employees.
Additionally, by aligning the work environment with the needs and preferences of employees, companies can boost job satisfaction, which is crucial for retaining high-performing team members.
Cost Efficiency for Businesses
Adopting a flexible workspace design can also lead to significant cost savings for businesses. Traditional office spaces often waste valuable square footage on underutilized areas. In contrast, flexible workspaces make more efficient use of space, potentially reducing the amount of real estate needed. Furthermore, the ability to quickly reconfigure spaces based on current needs can decrease the need for future costly renovations.
Greater Employee Satisfaction and Well-being
Creating a workspace that prioritizes flexibility has been shown to greatly improve employee satisfaction and well-being. This approach acknowledges the diverse working styles and personal needs of employees, allowing them to achieve a better work-life balance. Spaces that offer natural light, areas for relaxation, and options for standing or sitting desks contribute to a healthier work environment, reducing stress and enhancing overall job satisfaction.
The Future of Workspaces: Adapting to Change
As we look towards the future, the importance of flexible workspace design in adapting to change cannot be overstated. The recent global shift towards remote work has only accelerated the need for workspaces that can rapidly adjust to new modes of working. Flexible workspace design is at the forefront of this evolution, ensuring businesses are equipped to face the challenges and opportunities of tomorrow.
This adaptability not only helps businesses swiftly respond to immediate changes but also positions them to thrive in the long term. Companies that invest in flexible workspace design today are setting the foundations for a resilient, innovative, and successful future.
Embracing flexible workspace design is not just about adapting to the present; it’s about being prepared for the future, ensuring businesses remain resilient, agile, and ahead of the curve.
14 ways to make your coworking space more secure
It’s easy to push security to the back burner but there’s nothing more important than making sure your space is both physically and digitally secure. Here are some (mostly) quick steps that we recommend to keep your business secure.
Review who has admin permissions in your coworking management software account
It’s easy to forget to remove people who should no longer have access. Take a few minutes to review who had admin permissions. Do this not only with your coworking management software but any software where you may have given access to someone else.
If you’re not using digital door access, now is a great time to consider it
Make sure you choose a door access system that integrates with your coworking management software so you can turn member keys off and on with the click of a button. Bonus points if you use a software like Proximity that ties door access to membership status - if the member doesn’t pay their bill, they can’t access the building.
If your space is using one pin code to access your door via keypad, change that code
Best practices are to assign a pin code to each person individually. Even better practices are to assign key access digitally which is a lot harder to share than a pin code.
Review your security cameras
When was the last time you reviewed your security cameras? Make sure they’re still covering the areas you’d like them to and review your subscription with your camera service. You may need to upgrade for more storage or go in and delete old recordings.
Change your internet access passwords
If you’re not using an internet integration that ties internet access to memberships and reservations, be sure to change your internet passwords periodically.
Review your terms of service and cancellation policies
It's always a good idea to review these policies to make sure they align with your business practices. It’s especially important to make sure you have clear refund policies set so if a member disputes a charge, you're protected by your policies. Proximity’s software automatically notifies members when a space changes their policies. If your software doesn’t do this, it’s a good idea to include the update in your communication to your members.
Don’t re-use the same password and use a password manager
For all of the logins that you use for your business, be sure you’re using the most secure password possible. A password manager like 1Password will store your passwords and generate new ones when you need one. Proximity made a policy that our employees are required to store all work-related passwords in 1Password and they can’t re-use passwords. The policy helps get everyone in the good habit of being ultra-careful with passwords.
Set up 2FA anywhere you can
Set up two factor authentication whenever you can. If you haven’t done this on your social media accounts, stop reading and go set that up right now! Nothing is worse than trying to get your Instagram account back from a hacker. Well, except for trying to get back into your bank account! The most secure form of 2FA is to use a password manager to generate a one time password (OTP). Getting a code sent via text to your cell phone or email is less secure but definitely better than nothing.
Implement security policies for your employees
Write up a few simple security policies for your employees and make sure they’re included in your employee handbook. Even if they only include the suggestions listed here, it’s a great start to getting into more secure habits at work.
Keep your computer and software up to date
We’ve all done it. The software update box pops up on our home screen and we close it, telling ourselves, we will come back to it and never do. Software updates can have important security updates so don’t sit on those updates. Make sure to keep all of your devices, not just your computer, up-to-date too.
Document where your tech can be found
It might sound silly, but be sure everyone who works for you knows where to find your security devices. Nothing is worse than a door controller or Wifi access point that needs to be reset and no one can find it!
Review your insurance coverage
No one loves to talk about insurance, but you’ll never regret having the coverage you need. Take a few minutes to sit down with your insurance agent and ensure that you’re adequately covered. Be sure to talk through potential scenarios so they can help you get what you need.
Create an off boarding checklist
It’s easy to forget what your employees have access to. Create a simple checklist of all of the access you need to remove when an employee moves on. You never expect a relationship with an employee to go south, but if it does, you’ll be grateful to have a list to work through quickly. (This can also be a starting point for an onboarding checklist which is also a great practice for new hires so you don’t forget to give important access.)
Use a digital greeting app
Using a tablet at the front door to greet visitors and delivery drivers, like Proximity Wave, helps keep strangers from wandering through your space. Members appreciate getting a notification on their phone that their meeting is waiting for them and it’ll save you time too.
While this list is not comprehensive, it’s a great start. Remember, the best security practices are the ones you commit to and follow. If it’s overwhelming to implement all of these at once, make a plan to implement a few at a time.
Proximity makes coworking software that’s easy to use for both operators and members. We started out as coworking space operators so we know what it’s like to run a coworking space. We purpose-built Proximity to allow you to focus on your community, not your software.
Proximity announces SOC 2 compliance
Proximity is proud to announce that we've recently received SOC 2 Certification.
Security has always been one of Proximity's core values. We take seriously that hundreds of coworking and flexible workspaces around the world that count on Proximity to be the backbone of their business. We know that security is important to our customers as well and we take pride in the secure infrastructure, hardware, and software that we've built.
SOC 2 is short for “Service Organization Control.” SOC 2 is a standard of security and confidentiality that is designed for service organizations - specifically, service organizations that have contact with their customer's data. SOC 2 compliance tells our customers that we have the tools and protocols in place to safely handle their data. Here are the pillars of Proximty's Security Committments:
- Security: Customer data is stored securely. Our system features and configuration is designed to authorize user access while restricting those who are not authorized.
- Availability: Ensuring continuously reliable service and preventing outages.
- Confidentiality and Privacy: We use encryption technologies to protect customer data both at rest and in transit. We maintain operational procedures to retain, store and dispose of personal information in a prescribed manner.
- Detection: We use intrusion detection systems to prevent and identify potential security attacks. The system and network is regularly scanned for vulnerabilities with operational procedures in place to remediate any determined issues.
We are thrilled to achieve this milestone for our business and hope it demonstrates our commitment to security, privacy and confidentiality.
Addressing Coronavirus Concerns in Your Coworking Space
Right now you can't go anywhere without hearing about COVID-19. As businesses and schools are closing and many public events are being cancelled, we too are navigating the impacts of coronavirus and taking careful precautions to protect our staff and our coworking space members.
To keep our three Colorado coworking spaces open, operating and healthy for our staff and members we've implemented the following:
- Coworking spaces are open to members and are closed to the public. During this time there are no drop-ins or tours accepted.
- We are diligently performing daily wipe down of surfaces, doorknobs and light switches with Clorox wipes (while wearing disposable gloves).
- Spaces are stocked with Clorox wipes, hand sanitizer, hand soap, antibacterial dish soap and tissues.
- Paper towels are provided near all sinks, even for bathrooms that have air dryers.
- Waste bins in restrooms are moved near the door.
- Shared snack programs are suspended and we've removed candy dishes from the front desk.
- Kitchens are stocked with disposable cups, silverware and plates.
- We've cross-trained our staff to be able to do all of these tasks should our community manager or cleaners fall ill.
- Signs are in place to remind staff and coworking space members to frequently wash their hands. The CDC recommends washing hands for at least 20 seconds (sing the ABC's or the chorus to your favorite rock ballad).
- We've ensured our cleaning company is using disinfecting processes. They are also cleaning more frequently.
- We've extended membership renewal dates and rolled over paid coworking days should members need to stay home.
- Member communication is increased in our virtual channels (Slack, email newsletters, social media) to keep members updated with the precautions we've taken.
Most importantly, we require coworking space members to stay home if anyone is not feeling well or showing any cold or flu symptoms.
We will pay sick staff for time off and have a plan to be flexible if they run out of PTO.
Proximity wishes everyone good health and would love to hear about what you’re doing to keep those in your coworking space healthy.