Workplace Management Software
Powering flexible workspace with one easy solution
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Everything You Need to Manage Your Flexible Workplace from a Single Platform
Reserve desks, conference rooms or collaboration space. Manage building access, Wi-Fi management and onsite check-ins. For organizations large and small, simplify your flexible workplace experience at every touchpoint.
Proximity Features for Workplace Management
Desk Reservations
Hoteling & Hot Desks
Book desks, offices and collaboration space
Utilization Reporting
See who's utilizing your offices and when workspaces are reserved
Visual Floor Plans
View available workspace with a customized office map
Teams & Individuals
Set reservation permissions for groups and individual employees
Meeting Room Management
Room Reservations
Reserve conference rooms or collaboration space with customized permissions
Booking Management
Extend or end a reservation when meetings go off schedule
Availability Display
Check in for meetings and show the reservation schedule for each room
Secure Wi-Fi
Spin up, display and tear down unique networks
Onsite Check-Ins
Arrival Check-In
Prompt employees and guests to check in to your building upon arrival
Guest Management
Send a text message to employees when guests arrive onsite for scheduled meetings
Self-Certification
Ask employees and guests to confirm they're not experiencing symptoms of sickness
Delivery Notifications
Notify employees via text when packages or food deliveries arrive to the office
Building Access and Wi-Fi Management
Digital Keys
Provide employees with secure digital keys via iOS and Android mobile apps
Automatic Check-Ins
Record a check-in when an employee unlocks a door or accesses your Wi-Fi network
Wi-Fi Management
Provide a secure network for active-status employees who can access your buildings
Door Schedules
Set custom hours to automatically lock doors and manage remotely from any location
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Easy, powerful, all-in-one workplace management software. See it for yourself.
Simple, Transparent Software Pricing
Number of Users |
Price |
| Up to 20 | from $249/mo |
| Up to 50 | from $349/mo |
| Up to 250 | from $499/mo |
| Up to 500 | custom quote |
| One-time onboarding fee | starting at $499 |
Included Features
| Integration with Google & Office 365 | ✔️ |
| Desk Reservations | ✔️ |
| Meeting Room Management | ✔️ |
| Check-In Management | ✔️ |
| Visual Floor Plans | ✔️ |
| Digital Concierge | ✔️ |
| Room View | ✔️ |
| Utilization Reporting | ✔️ |
| Unlimited Workstations | ✔️ |
| Unlimited Reservations | ✔️ |
| Space Rental Management | ✔️ |
| External users with billing capabilities | ✔️ |
| Integrated Wi-Fi Control | Add-on |
| Building Access and Digital Keys | Add-on |
| Single Sign-on | Add-on |
Hardware Options
Tablets & Room Displays
iOS or Android tablets, conference room displays and mount-ready hardware are available to ship right to your doorstep. We also provide the option to have your devices arrive with Proximity conference room apps pre-installed. Price quoted based on the number of tablets needed for your workplace.
Meraki Hardware & Licenses
The Proximity + Meraki integration allows you to manage your Wi-Fi networks in conjunction with active users and permissions in the Proximity platform. Wi-Fi hardware and licenses are available through Proximity. Speak with our team for hardware recommendations and pricing for your workplace.
Proximity Door Controllers
Currently sold out. The global microchip shortage is causing delays in the production of our hardware. Sign up to receive notification when door controllers are back in stock, or use Proximity integrations with SALTO or Brivo. Door controllers and lock systems are also available through SALTO and Brivo.
Customer Support Packages
Standard Support
- Live chat 8a - 6p MT
- 2-hour response time
- 15 monthly support tickets
- Extended live chat for critical issues
- Up to 2 dedicated support calls per month
Premium Support
- Live chat 8a - 6p MT
- 1-hour response time
- 25 monthly support tickets
- Extended live chat for critical issues
- Up to 3 dedicated support calls per month
- 24/7 door connectivity monitoring
- 2 hours of monthly support for Wi-Fi networks and door access
Enterprise Support
- Additional admin training and support
- Staff training and new staff support
- Site setup and configuration
- Custom packages available
Download our guide to Hybrid Workforce Technology
Looking for a better way to manage your hybrid office?
Our guided process will help you transform the way you manage your hybrid team and space so you can spend less time on management and more time growing your business.